“It’s way more manageable now.”
“That one person I have now has been able to assign as an academic advising specialist for one of our programs, and take a hundred students off somebody else’s caseload. I could not have done that last year.”
The challenge
Shenandoah’s course equivalencies lived in a spreadsheet and in Colleague, hard to maintain and harder to change. Evaluating a transcript meant reading it line by line.
One staff member covered enrolled students, deposited students and prospects, so a prospective student waited about two weeks, and a single advisor was carrying 450 advisees.
The solution
Shenandoah moved its equivalencies into DegreeSight Inbound and grouped its feeder schools, so a rule built for one Virginia community college now applies across the whole system.
Matched coursework returns a decision immediately, on a student’s phone, at any hour. A Slate integration captures every DegreeSight user who applies.
The results
45 submissions, 14 applied for Fall and Spring, and 5 committed for Fall.
Transfer groups: A rule built once for the Virginia Community College System applies to every school in the group. Shenandoah audited roughly 4,000 equivalencies over the summer and moved them in.
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100% increase in transfer deposits
“We pretty much doubled our deposits this fall from last year. I see the quick turnaround as really paying off.”
65% automation rate at launch
“What was once a clunky, outdated process is now modern, gamified, and effortless.”
450 leads captured this year
“Once a credit is articulated in DegreeSight, it is officially in the system and we don’t ever have to deal with it again.”
